BHC RHODES

  • Accounting Specialist / Office Administrator

    Job Locations US-KS-Kansas City
    Posted Date 6 days ago(12/5/2018 1:43 PM)
    ID
    2018-1126
    Category
    Administrative/Clerical
  • Overview

    The candidate shall be an experienced receptionist and have excellent telephone skills. Must have strong enunciation and verbal skills.  Experience with Surveying, Engineering or Construction companies will be advantageous.

     

    We offer a compensation structure that includes medical, dental, vision and life insurance. Additional benefits include paid vacation and sick days, tuition reimbursement and 401k/Profit Sharing.  Our open work environment encourages communication, collaboration and coordination. You will be challenged in the fun environment and encouraged to provide solutions and feedback.

     

    We're looking for the kind of people that our customers want to work with.

    Providing the level of service we're committed to takes great talent. That's why we promote a progressive work environment with constant growth opportunities. With continuing education, professional development, competitive benefits programs, and diversity are core to how we build teams, we position our customers for success by positioning our employees for success.

     

     

     

      

     
     

    Responsibilities

      The assistant will have a positive attitude with clients and staff, good organization skills to fulfill the following duties:

    • Accounting: Using Deltek - Vision software create clients, contacts and projects. Distribute vendor vouchers for approval and track return. Process invoices for Survey Market Segment monthly. Process client statements monthly. Assist in collection process as needed. 
      • Assists with accounting functions in accordance with established procedures and Company policy.
    • Manage reception and operate telephone: Be an exceptional customer service Representative in person and on the phone. Welcome guests and keep front area organized and clean. 
    • Support staff with Administrative Functions: Edit and format documents including but not limited to proposals, meeting notes, annual binder covers and spines and specifications for staff members. Make travel arrangements for management and staff. Prepare work stations for new employees. Keep KCK Administrative Assistant Manual up to date. Run occasional errands.
    • Manage public area: Contact landlord with maintenance issues. Keep break kitchen area clean and stocked with supplies.
    • Plan and arrange food and beverage for client and staff meetings.
    • Manage print jobs: Maintain file with vendor information, pricing and location of digital files for supplies such as business cards, grid paper and stationary.
    • Manage office supplies
    • Manage mail/deliveries

     

     

     

     

    Qualifications

    • High School Diploma/GED required. College preferred.
    • At least three (3) years experience in office administration or accounting support.
    • Deltek Vision software experience a plus.
    • Working knowledge of Microsoft Office: Outlook, Word, Excel and Adobe Acrobat Professional.
    • Strong communication skills with written and oral.
    • Team Player! Ability to work and interact with all levels of organization and external clients.

     

    We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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